DATE:             January 19, 2022
TIME:              7:00 PM
            LOCATION:    Oak Creek Clubhouse 
 
 
a)                   Establish quorum
b)                   Approve minutes from Dec. 8, 2021 and Oct. 18, 2021 Board meetings
c)                   Homeowner Forum – 3 minute limit per owner
d)          Oral summarization of items approved via conference call, email vote, or other permitted method since last meeting. Motion  and vote to ratify actions taken outside of a meeting since last meeting:
 Email vote for KAH Contract for $15K
e)                   Presidents reports
f)                    Treasurers report
g)                   Manager’s report
Handled day to day operations
Provided financial reports
Performed monthly property inspections
Processed ACC requests
Fielded and resolved Homeowner inquiries
Maintenance performed porter duties
Working with landscaper concerning irrigation issues
Continued to work with claim adjuster, to receive payment shortly
 
h)                   Old business
Approve Legislative rules update
 

1.                      New business

Scheduling now quarterly meetings instead of bi-monthly
Looking to change the violation notices from 3 to 2. (remove the courtesy notice)
Schedule the return of deck furniture
Discuss scheduling extra drive through during summer months.
Renovation Updates from Stephanie
 
Confirm next regular Board meeting
 
II.         Executive Session
 
III.          Executive Session topics may include:
a)            Delinquencies - Matters involving the invasion of privacy of individual owners
IV.           Report out of Executive Session
 
V.            Adjourn

Dear Homeowners,
 
The Board of Directors of Oak Creek Homeowners Association has reviewed the 2022 budget and expenses and determined that there will be an increase in assessment fees in 2022. The monthly assessment for 2022 will increase by $1.40.  The new monthly rate effective January 1st will be $29.40.  The increase is necessary as the cost to maintain Oak Creek has continued to increase over the years. Add in the current rate of inflation; the cost of labor, supplies and gas are being passed on to the Oak Creek Association by our vendors as I am sure you are experiencing the same in your daily lives.
 
Statements will be mailed to all owners.  If you do not receive your statement by December 15th, please contact our office immediately.  Please make checks payable to Oak Creek HOA, and mail to the address listed on the statement. Include your account number on the check to ensure timely and accurate posting.  You can also elect to make your payment online by visiting www.cmaaustin.com. Please note that there is a fee for using the online payment option.
 
Owners currently enrolled in automatic draft payments will continue to be drafted monthly. If you are using other methods of payment, please ensure you update your banking, credit card and bill pay to reflect the increased amount. For information regarding automatic draft payments, please contact our office at frontdesk@cmaaustin.com.
 
We encourage all owners sign up for automatic draft or place your payments on bill pay as any delinquent owner will be assessed a $20 processing fee for any certified mailings related to delinquent balances.
 
The fees are due and payable the first of January.  Your Association assesses late fees if payment is received after the 10th of the month.  Please pay in a timely manner to avoid these additional charges.
 
Sincerely,
 
Jennifer English, CMCA, AMS
Certified Management of Austin, LLC
On behalf of the Oak Creek Board of Directors

KAH Architect has been hired to design renovations to our common areas. First phase of renovations to include clubhouse and bathroom expansion using existing concrete slab and roofline. Also adding a deck to the park side of the clubhouse. View the renderings below. If you have comments or questions please use the "Contact" link on our website.

Hi Oak Creek neighbors, 
There will be a brief Board meeting on October 18, 2021 at 3:00 p.m. via conference call to approve rules and regulations due to changes in Texas laws. 
To listen in, please dial 1-720-740-9775, enter access code 3726229 to be connected.  The agenda has been attached for your review.  
Thank you
Oak Creek Board of Directors

Good morning Oak Creek neighbors,
For the safety of the Oak Creek residents and their families, the Oak Creek pool will be closed from 8:00 a.m. to 12:00 p.m. on Wednesday, June 30th for final welding repairs to be performed.  We appreciate your patience while the welder completes this project.  
Thank you
Oak Creek Board of Directors

Good evening Oak Creek neighbors, 
I just heard from the Oak Creek gate vendor, they have been working diligently all day today to re-wire the gates.  I am happy to report that the gate in the breezeway is operational which allows us to re-open the pool.The vendor will continue to work to get the gate adjacent to the parking lot working as well.  We appreciate your patience while we worked through these issues.  
Thank you
Certified Management 
On behalf of the Oak Creek Board of Directors

Hi Oak Creek neighbors, please see important email concerning the intersection at Oaklands at Clearwater from the City of RR Transportation Department below: 
 
Good afternoon,
 
After multiple complaints regarding stop sign compliance at the intersection of Oaklands Drive and Clearwater Drive, the Transportation Department collected traffic data at that intersection to determine if the current controls are appropriate.  The data was compared to the State and federal MUTCD guidelines for the installation of multi-way stop controls.   Based on the data collected, the intersection is well below the minimum volume characteristics to justify an all-way stop at the location.  The traffic volumes are less than half of the entering volume recommended by the warrant criteria.  Further, the volumes demonstrate a 70/30 percentage split between the major and minor street volumes - typically all-way stops work best when volumes from the major street and minor street approaches are roughly equal or below a 60/40 split.  There does not appear to be any evidence of a collision pattern at the intersection and the location is not under consideration for a traffic signal. Therefore, Oaklands Drive at Clearwater Drive does not meet the minimum requirements for a multi-way stop. 
 
Based on this analysis, the Transportation department plans to schedule the removal of the stop signs on Oaklands Drive in mid-July and leave the intersection as a two-way stop with Clearwater Drive stopping to through traffic on Oaklands Drive.  This change will be accompanied by new signage on Clearwater indicating cross traffic does not stop, and message boards for a minimum of two weeks advising residents and visitors to the neighborhood of the new traffic pattern.  As with any change of this nature to controls at an intersection that have been in place for a significant amount of time – roadway users should exercise extra caution as motorists adjust to the change in conditions.
 
If you have questions related to the stop sign removal, please contact:
 
Brian Kuhn
Assistant Director
Transportation Department
bkuhn@roundrocktexas.gov
(512) 218-6694
 
Thank you and have a great evening,
 
Katy Price
Neighborhood Services Coordinator
City of Round Rock
(512) 671-2778
221 E. Main St, Round Rock, TX. 78664

Hi Oak Creek neighbors, 
We have had reports today that the access gate for the pool was not working. The gate vendor arrived a short time ago and assessed the damage; it was identified as a wiring issue that he feels was related to the lightning storm we had last night.  We are diligently working to address the damages and will notify you once the gate is fully functional and the pool is re-open. 
We certainly appreciate  your understanding while the vendor works to correct the problem. 
Thank you
Certified Management
On behalf of the Oak Creek Board of Directors